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Graduation Week

Graduation Week 2017 at the University of Luxembourg

 

This year, the University of Luxembourg will be holding its very first Graduation Week.

This event is designed to highlight the academic achievements of our students and celebrate their new status as alumni of the University of Luxembourg.

Seven ceremonies will be held over a period of four consecutive days, from 12 to 15 December 2017.

 

Everything you need to know

Where can I park?

Parking for the graduation ceremonies (PDF) is located outdoors, in front of Maison du Savoir building, on Belval Campus.

Is there a dress code?

We encourage you to dress smartly (business attire) for this important event.

No academic dress (hat, scarf or gown) has been foreseen for this year’s ceremonies.

Will there be a photographer at the ceremony?

A professional photographer, Hans Georg Eiben, will be present during each ceremony to take an official group photo of each graduating class. During the reception after the ceremony, there will be additional opportunities for professional portraits and pictures taken with family and friends. These photos will be available for purchase online following the event at convention-pictures.de.

TERMS AND CONDITIONS: Photographs may be taken for personal use. During the event, the organiser will take pictures and record videos. By using their entrance tickets, guests authorise the University of Luxembourg to record and publish their image in photographic and video format for communications in relation to the event. The organiser undertakes to use this material responsibly, in other words for communications purposes only and not for commercial use.

For fun: self service photo booth (for after the ceremony)

There will also be two photo booths, one on -1 and one on the ground floor.

The photo booths are ‘self service’ and designed to enable you to capture a moment of frivolity, in addition to the more formal photos taken by the professional photographer. There will be students available to help you, should you have any questions.

Can I take pictures during the ceremony?

Students and guests are welcome to take photos during the ceremony. However, we kindly ask you to do so in a manner that does not disrupt the order of proceedings or disturb other guests.

We encourage you to share your photos on social media using our dedicated hashtags: #uni_lu and #graduation.

You may also want to add the following hashtags: #wedidit or #alumni.

What can I expect from my ceremony?

Graduation Week brings together the whole university community to celebrate the success of our students. During the ceremony, you will be handed your diploma and thus officially become a graduate and take your place among the University of Luxembourg’s alumni.

During this week, we recognise the achievements of our students in a festive setting. It is a time of celebration and pride. This December, more than 1,000 students will be graduating from the University of Luxembourg across seven ceremonies held over four days.

Conferment

The most important part of each graduation ceremony is the conferring of degrees. Each graduating class will be called to the stage as a group. Students are then called one by one to be presented with their diploma by the Vice-President for Academic Affairs, the Dean of their Faculty and their Course Director.

Awards

Each year, a small selection of students is honoured for their outstanding academic performance.

Prizes are awarded in various study programmes and funded by different organisations and companies.

Speeches

All ceremonies will be opened by the respective Dean and the Vice-President for Academic Affairs. Each ceremony will feature additional speakers, organised through the Faculties.

Reception

We invite all our graduating students, their accompanying friends and family as well as other guests to join a reception hosted immediately following the graduation ceremony.

When will my graduation ceremony take place?

We would kindly ask our graduates and their guests to arrive 30 minutes prior to the start of the ceremony.

  • Ph.D.: Tuesday, 12 December 2017 from 18.00 to 20.00
  • FSTC Master: Wednesday, 13 December 2017 from 15.00 to 17.00
  • FSTC Bachelor: Wednesday, 13 December 2017 from 18.00 to 20.00
  • FDEF Master: Thursday, 14 December 2017 from 15.00 to 17.00
  • FDEF Bachelor: Thursday, 14 December 2017 from 18.00 to 20.00
  • FLSHASE Master: Friday, 15 December 2017 from 15.00 to 17.00
  • FLSHASE Bachelor: Friday, 15 December 2017 from 18.00 to 20.00

Please note that each ceremony will be followed by a drinks reception to give you the opportunity to raise a glass to your success.

Where will my ceremony take place?

All ceremonies will take place in the main lecture hall at the Maison du Savoir (MSA) on Belval Campus, at 2, avenue de l’Université, L-4365 Esch-sur-Alzette.

Please use the “Auditoires” entrance.

How do I get there?

You can find relevant information on the Belval Campus page.

We would advise you to bear in mind that there is generally heavy traffic during rush hour and to allow additional time to get to your ceremony.

Where can I find accommodation?

You can find relevant information regarding accommodation at visitluxembourg.com

How can I register for my ceremony?

You can register to attend your graduation ceremony via the “Guichet étudiant”. You must register by 10 November at the latest.

Registration is mandatory as seats for the graduation ceremonies are limited. You are welcome to invite guests to accompany you (see below "How many guests can I bring?").  

Registration is open until 10 November but we would encourage you to sign up as soon as possible.

How many guests can I bring?

Graduates of Master programmes can invite four additional guests; Bachelor graduates can invite two additional guests. Seats will be reserved for graduates and their guests.

After the registration deadline of 10 November we will see if there are any seats still available and you may have the opportunity to book additional seats. If there are any seats available, we will contact you by email and re-open the “Guichet étudiant” for additional registration from 15 to 20 November.

Please check your emails regularly as available seats will be allocated on a first come, first served basis.

If you register more than once, please note that your most recent registration will cancel out any previous registrations.

Can I bring children?

Yes, but we would suggest that you bring along another guest to supervise them.

If you wish to book seats for children, please make sure you include them when registering.

Can I make changes to my registration?

You can register until the deadline of 10 November. You may change the details of your registration at any time but please note that if you register more than once, your most recent registration will cancel out any previous registrations.

Do I have to pay for my graduation ceremony?

Your graduation ceremony is free for you and your guests.

How do the e-tickets work?

You will only be admitted to the ceremony if you have a valid entrance ticket in your name. Tickets are not transferable. The ticket is only valid for the date indicated.

You will receive your e-tickets approximately one month prior to the event.

If you are not planning to arrive at the same time as your guests, please make sure that they are in possession of their e-tickets, otherwise they will not be granted access to the ceremony.

You can download or print out the e-tickets at your convenience.

Are the ceremonies accessible for people with reduced mobility?

Dedicated parking spaces and a ramp are available in front of the MSA.

The lecture hall has dedicated disabled entrances.

You can inform us in advance of any particular needs via graduation@uni.lu.

We would be more than happy to welcome you and provide any assistance needed before and after the event.

How can I receive my degree certificate if I am unable to attend the ceremony?

You can pick up your degree certificate at the SEVE from 18 December onwards.  

The office hours of Delphine Borbiconi are Monday to Friday from 8.00 to 12.00 and 14.00 to 16.00.

If you cannot pick up your certificate at the SEVE in person, you may ask someone else to do so for you. This person will need a letter of proxy and a copy of your ID.

If you are abroad, please email Delphine Borbiconi directly and indicate your new address.

What language is my degree certificate in?

Bachelor and Master degree certificates are in English, French and German.

What happens if I have any outstanding debts with the University?

Degree certificates will only be issued on condition that you have no outstanding debts with the University of Luxembourg (library, housing, etc.).

You will still be able to attend your graduation ceremony, but you will only receive your degree certificate once you have cleared your debts.

How can I get a certified copy of my degree certificate?

Please go to Delphine Borbiconi’s office with your original degree certificate.

Office hours: Monday to Friday from 8.00 to 12:00 and 14.00 to 16.00.

What should I do if there is a mistake on my degree certificate?

Please email Delphine Borbiconi directly.

A new degree certificate will be printed. Please note that this may take up to one month.

I have lost my degree certificate. Can I get a new one?

You can ask for a duplicate but there is a €50 fee.

I couldn’t find the answer to my question in the FAQ. What should I do?

Please contact graduation@uni.lu.

 

We are looking forward to seeing you at the ceremony.